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Resignations Guide

This guide explains the Resignations section under the HR Operations menu. It walks you through how employees can apply for resignation and how admins can manage resignation requests — including approval, decline, and tracking processes.

🎯 Overview​

The Resignations module allows:

  • Employees to submit resignation requests
  • Admins to approve, decline, or accept resignations
  • HR to track notice periods and final working dates
  • Seamless documentation of voluntary exits

The interface includes:

  • Apply Resignation Form (for Users)
  • Resignation List Table (visible to Admins)

Visual examples:

Resignations Interface - User View
Resignations Interface - Admin View

👤 User View (Employee)​

Employees can:

  • Submit a resignation request
  • Specify preferred notice period and last working date
  • Cancel a resignation request (if still pending)
  • Track the status of submitted resignations

📝 How to Apply for Resignation​

Click the + APPLY RESIGNATION button and fill in the form:

Required Fields:​

  • Resignation Date – Date you're submitting the resignation
  • Notice Period (days) – Standard notice period (e.g., 90 days)
  • Requested Notice Period (days) – Your preferred notice period
  • Last Working Date – Auto-calculated based on standard notice
  • Requested Last Working Date – Your preferred last day
  • Reason – State the reason for your resignation

✅ Click Apply Resignation to submit
🛑 Use Cancel to discard the request

🔁 How to Cancel a Resignation​

If your resignation is still in Pending status, you can cancel it from the Resignation List section.

🛠️ Admin View​

Admins can manage all submitted resignation requests and take appropriate actions.

📌 Resignation Statuses:​

  • Pending – No action taken yet
  • ✅ Approved – Resignation approved
  • 📤 Accepted – Final dates adjusted and accepted
  • ❌ Declined – Rejected by Admin (with internal reason)

🎛️ Admin Actions:​

Admins can:

  • View and filter all resignation records
  • Sort by name, department, or notice period
  • Use the three-dot menu (⋮) to take actions
  • Export resignation data for audits or reviews

📋 Resignation Listing Table​

  • Admins: See all resignation requests across departments.
  • Users: See only their own resignation history.

Key Columns:​

  • S.No
  • Name
  • Email
  • Department
  • Reason
  • Notice Period
  • Requested Notice Period
  • Last Working Day
  • Requested Last Working Date
  • Action (Status & Controls)

🔍 Use the search bar to filter by name or department
📅 Use date range filters to narrow down records

📤 Export and Reporting​

✅ Click Export to download all resignation data as a CSV file.
Useful for tracking trends, attrition, and HR action timelines.

💡 Best Practices​

  • 📆 Ensure notice periods comply with employment agreements.
  • 📝 Request clear resignation reasons to maintain transparency.
  • 📊 Monitor patterns for workforce planning and attrition analysis.
  • 🔐 Restrict resignation status actions to Admins only.

🧠 Frequently Asked Questions (FAQ)​

1. Can I withdraw my resignation after submitting it?
You can cancel your resignation if it’s still in Pending status. After it's approved or processed, contact your HR team directly.
2. Is the last working day auto-calculated?
Yes, the Last Working Day is auto-calculated based on the standard notice period. You can also enter a Requested Last Working Day, but final approval lies with the Admin/HR.
3. Who can view my resignation request?
Only you and Admins can see your resignation request. Admins have access to all records; users see only their own submissions.
4. What does “Accepted” mean in the resignation status?
“Accepted” means your resignation has been finalized, including any date adjustments made by HR.
5. Can Admins edit resignation details?
Admins cannot edit user-submitted fields but can approve, decline, or accept the request with appropriate action comments.
6. How is the export file structured?
The CSV includes all resignation fields visible in the table, including Name, Department, Notice Periods, Dates, and Status.
7. What if I submit by mistake?
If no action has been taken yet, use the Cancel button in the Resignation List to withdraw the submission.