Department Guide

This guide helps you add, edit, and manage departments in the system under the Settings > Departments section. It outlines how to define department-specific configurations such as roles, shifts, and week-off days.

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🛠️ How to Add a New Department

1. Navigate to:
   Settings → Departments

🖼️ 2. Click the "ADD DEPARTMENT" button at the top-right corner.

3. Fill in the form:

   • Department Name: e.g., Marketing
   • Count Type: Select Dynamic or Static
   • Week Off Days: Choose one or multiple days (e.g., Sunday)
   • Roles: Select relevant role tags (e.g., AM, GM, PM)
   • Description: Add a brief explanation (e.g., "This is for Marketing")

4. Click SAVE to create the department.

🖼️

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✏️ How to Edit or Delete a Department

1. In the Department List table, locate the department you want to change.

2. Under the Action column (last column), click the three dots (⋮).

3. Select:

   • Edit – Load department details into the form above and make changes.
   • Delete – Permanently remove the department from the system.

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📋 Department List View

The lower section shows a searchable, paginated table of all departments:

Column	Description
Department Name	Name of the department
Count Type	Dynamic or Static
Number of Employees	Current headcount
Week Off Days	Weekly off assigned
Shifts	Assigned working shift(s)
Roles	Linked roles for employees
Status	Active or Inactive
Description	Notes or description of the department
Created By	Creator of the record
Created On	Date of creation
Action	Edit or Delete option

Use the Search bar or filter dropdown to quickly find departments.

🧠 Frequently Asked Questions (FAQ)

1. What is "Count Type"?

- Dynamic: Auto-adjusts employee count using live system data - Static: Requires manual input and won’t update automatically

2. Can I assign multiple roles to a department?

Yes. While configuring a department: - Open the Roles dropdown - Select multiple roles as needed

3. What happens when I delete a department?

If deleted: - The department is removed from the system - All linked records lose their department mapping > ⚠️ Use with caution; this action may impact reporting and access